- Application fees are non-refundable.
- Tuition deposits are non-refundable.
- Room deposits are non-refundable except in cases of academic dismissal or excessive financial burden.
Tuition and Fee Refunds
Refund of all tuition and fee payments, other than non-refundable deposits, is allowed for you as a student if you officially notify the Office of Student Records, located on the first floor of Franciscan Hall, that you will not be attending before the first day of classes.
On or after the first day of the semester, refunds will be issued on cancellations, withdrawals and adjustments that have been properly filed in writing in the Office of Student Records. The effective date of these changes will be the date on which the form is received by the office. If done by letter, we recommend you send the notice by certified/return receipt mail.
Residence Hall Refunds
Refund of residence hall payments, other than non-refundable deposits, is allowed for you as a student if you officially notify the director of residence life, whose office is located on the first floor of Franciscan Hall (649-7900, ext. 362), of your non-residence status prior to the first day of your residence contract. If your contract for residence is accepted and, thereafter, you voluntarily change to another residence not under the supervision of Hilbert, but you continue to attend the college as a full-time student, you will remain obligated for the entire semester’s room and board charge. If your contract for residence accommodations is accepted and, thereafter, you officially withdraw from the college as a full-time student, you may receive a refund in accordance with the institutional refund schedule. As a resident, if you break the yearly contract between semesters, you will be assessed a $100 contract breakage fee.
Financial Aid Refunds
If your financial aid award exceeds the institutional charges for the semester, a refund of the excess funds is processed during the fifth week of the semester or within 14 days of the credit balance being created. A list of refund recipients is posted each week. Checks that are not picked up within seven days are mailed. Refunds resulting from Federal Parent Loans (PLUS) are made payable to the parent borrower and are mailed directly to the parent.
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