Student Housing Applications

Housing and Meal Plan Information

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Residence Hall Policies

Below include some highlighted policies from the Office of Residence Life. Please review the condense versions of these policies as they are written for the 2016-2017 academic year. Please be aware that policies may change for the 2017-2018 academic year.

Alcohol Policy

Residents of legal drinking age (age 21 and older) are permitted to consume alcohol in designated areas only. Alcohol will not be permitted beyond the assigned areas. The amount of alcohol allowed for personal consumption in a 24-hour period should not exceed one six-pack of beer cans or 1-liter of wine or one four-pack of wine coolers. No hard alcohol, beer kegs or beer balls are allowed. Liquor bottles, full or empty, are not allowed in the residence hall. In addition, there will be no binge drinking allowed on campus and beer pong tables will be confiscated if discovered. No student under the age of 21 should have full or empty beer or wine bottles or cans in his or her room or in his or her possession. No student over the age of 21 should have more than 12 empty beer cans or one wine bottle in his or her room.
I am aware of the Alcohol policy here at Hilbert College.

Authorized Search of Residential Facilities

The Office of Residence Life and/or Officers of Campus Safety have the right to search any and all residential facilities with just cause. If a suspected violation of the Student Code of Conduct is taking place, Campus Safety and Residence Life Staff have the right to enter the room immediately without warning.

I am aware of the Authorized Search policy here at Hilbert College.

Break Closure

For all breaks, Trinity and St. Joseph Halls close. These breaks include Thanksgiving, Christmas, and Spring Break. Except for the period between December 22nd and January 2nd, the residential apartments remain open through all breaks.

I am aware of the Break Closure policy here at Hilbert College.

Drug Free School Program 

The Higher Education Amendment of the Drug-Free Schools and Communities Act of 1989 require that all institutions of higher education prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. Similarly, the Drug-Free Workplace Act of 1988 requires federal contractors and recipients of federal grants to maintain a drug-free environment. The above laws require that Hilbert College adopt and implement certain mandatory rules of conduct, and strictly enforce these rules by disciplinary measures.

I am aware of the Drug Free School Program and how Hilbert College is a drug-free campus.

Guest/Visitation Policy

A guest is defined as a person who is staying in a resident’s room for an evening or weekend. An overnight guest must room with their host and they must be with their host at all times. The host is responsible for the behavior of their guest. The resident host will sign in the guest at the residence hall front desk with a picture ID. A resident’s room can have no more than two guests spending the evening and guest(s) may stay no longer than two consecutive nights during the week. All guests are responsible to follow the rules and regulations that are stated in both the Residence Life Handbook and the Student Handbook. Any infraction by guests will result in immediate expulsion of the guests from the residence hall. Residents are responsible for their visitors and/or guests.

I am aware of the Guest policy here at Hilbert College.

I have read and understand the items and conditions of the HOUSING CONTRACT, APPLICATION AND THE STUDENT HANDBOOK. Resident students will not be allowed to move in the Residences until all financial aid is credited and their account is paid in full or a payment plan is approved.  All balances are payable by the published due date on the invoice.  Failure to respond by the payment due date will result in a late fee and possible removal from the Residences.  By signing this contract there is no guarantee that I will be placed in the Residences. In the event that I do not get a room assignment, my housing deposit will be refunded in full. I also understand that failure to comply with Hilbert College policies could lead to disciplinary actions and/or termination of residency privileges. I understand that, this contract is binding for the entire academic year and if I break this contract, I will be assessed a fee of $100.

Health Insurance: All residents are required to show proof of insurance for the 2017-2018 academic year. Please either upload an image of your health insurance card or bring it with you on move in day.

Housing Selection & Move in Day

This application for housing will provide the Office of Residence Life information on where you intend on living for the 2017-2018 academic year. The week of April 17, 2017, students will then select their exact room for the 2017-2018 academic year. All communication with students from Residence Life will occur via email as of June 1, 2017. Housing assignments will be emailed to students in July.

Move in Day is on Saturday, August 26, 2017. Faculty and staff will be present to help move students belongings in from 10 AM- 2 PM. Please check in at Trinity Hall. All residents are required to have a completed housing application (this document), proof of insurance for the 2017-2018 academic year, active registration for e2campus and be in good standing with financial aid.

Check in times are:

  • Saturday, August 26, 2017
    • 10 AM- 12 AM
  • Sunday, August 27, 2017
    • 8 AM- 4 PM
  • Monday, August 28, 2017
    • 9 AM- 4 PM

 Students can only arrive during these check in times unless they are:

  • Active in the Summer BRIDGE Program
  • A Resident Assistant for the 2017-2018 academic year
  • A Fall Athlete (Soccer, W. Volleyball, Cross Country, Golf)
  • Assisting in Move In Day

If you do not meet the following requirements, you cannot move in before Saturday, August 26, 2017. Residence Life will not provide you keys unless you gain approval from the Director of Residence Life.

I am aware I cannot move in until Saturday, August 26, 2017 at 10 AM.

I am active in Summer Bridge program, am an RA or a Fall Athlete

I will need special accommodations to arrive early, therefore I will assist with Move In Day.

Thank you for living on campus for the 2017-2018 academic year. Please email reslife@hilbert.edu if you have any questions about your 2017-2018 housing information.