Info For

Accepted Students

Congratulations — You are one step closer to becoming a Hawk! Receiving an offer of admission to Hilbert College is an accomplishment worth celebrating. We look forward to having you join our caring and supportive community that will engage your mind and create future opportunities for success. 

Accepted Steps for Traditional Students Quick Links

Step 1: Enrollment Deposit
Step 2: Filing FAFSA
Step 3: Housing Applications
Step 4: Register for Classes
Step 5: Submit Transcripts
Step 6: New Student Orientation Registration
Step 7: Medical, Contact, & Student Services Forms

Looking for international accepted student steps? Review our international accepted students page.
 
Step 1

 

Step 1: Submit Your Enrollment Deposit

All students who plan to attend Hilbert must accept their admissions offer by submitting an enrollment deposit as soon as possible. Students who deposit early on will receive priority registration and preferred housing (resident students only)! 

Refer to your acceptance letter for information regarding deposit deadlines. An Admissions Counselor will contact you to explain any additional actions necessary. Make your secure online payment (all major credit cards accepted) to formally accept your offer of admission to Hilbert College and receive your welcome gift!

*If you experience any errors using our payment system, please contact us directly at (716) 926-8939 to make your payment.

Resident Students

Resident Students
Students that will be living on campus are required to submit a $225 enrollment deposit through a secure connection, which is non-refundable. This deposit includes a $125 housing fee, which is required to secure a room on campus.Upon completion, students should immediately begin completing all necessary housing paperwork, which can be found in Step 3.

Pay Enrollment Deposit

Commuter Students

Commuter Students     
Students that will be commuting to campus are required to submit a $100 enrollment deposit through a secure connection .

Pay Enrollment Deposit
 
 
Step 2

 

Step 2: Complete Your FASFA

While incoming students are automatically considered for merit scholarships based on academic credentials, all students must complete the FAFSA to qualify for need-based financial aid and receive the best financial aid offer possible.

For any questions or to make an appointment with our Student Finance Office, please contact them directly at 716-926-8939.

Steps to Complete the FASFA

  1. You and your parent/guardian(s) must obtain a free FSA ID and password at: https://fsaid.ed.gov.
  2. File the Free Application for Federal Student Aid (FAFSA) for complete consideration of all grants and loans. New York State residents should complete The New York State Tuition Assistance Program (TAP) at www.hesc.ny.gov.

The new FAFSA application is available on October 1st each year. It is important to file this as soon as possible.

Hilbert College federal student code is 002735.
Hilbert College New York state "TAP" code is 2083.

 
Step 3

 

Step 3: Living on Campus: Housing 

Resident Students: Complete Housing Application

Once you have submitted your $225 enrollment deposit, you should complete the housing application and roommate preference form as soon as possible to in order to be eligible for housing at Hilbert College.

Have questions? Looking to see whats available? Please contact us at reslife@hilbert.edu or at 716-649-7900 ext. 253.

Resident Student Housing Forms

Housing assignments will begin after May 1st and will continue until capacity is reached.

Complete Housing Application   View Housing Contract

Please note: You will need a digital copy of your Health Insurance card as all residents are required to have insurance. A photo of the card is an acceptable format of insurance.

Fill out the Roommate Preference Form to provide the Office of Residence Life your ideal roommate and housing location.

Commuter Students Who Want To Live On Campus

If you submitted a $100 enrollment deposit as a commuter and want to live on campus, you will need to submit the additional $125 housing deposit as well. To do so, you may:

  • Call the office of admissions at 716-926-8780
  • Email the office of admissions at admissions@hilbert.edu to update your housing status and arrange a payment for your housing deposit using a credit or debit card
 
Step 4

 

Step 4: Register for Classes

Students that submit their enrollment deposit early will receive priority registration.

New students that have accepted their admissions offer by depositing will be contacted to schedule their registration appointment, based on the date of their deposit.

Fall Entry Term:  Deposited students will be contacted as early as March 31st to schedule their new student advisement appointment.

Spring Entry Term: Deposited students will be contacted as early as November 15th to schedule their new student advisement appointment.

Sign up for our student on-boarding, advisement and retention (SOAR) events, designed to get you started with class registration, finalize your financial aid and billing, and access everything you need to get started at Hilbert. 

Please contact the admissions office with any questions (716-926-8780) or admissions@hilbert.edu.

Review New Student Checklist (PDF)

Step 5

 

Step 5: Submit Final Transcripts & Documents

Have your official high school and/or college transcripts sent to the Office of Admissions, prior to the start of classes. Failure to do so may result in a hold being placed on your account.

For graduating seniors, please be sure to see your School Counselor before your final day of classes to arrange for your final transcripts to be sent. Requests can still be made after the school year ends.

Transfer students can request a final transcript to be sent by contacting the Office of the Registrar at their current institution.

This includes college courses taken while in high school. For students submitting Advanced Placement (AP) scores, please have official scores sent from the College Board.

Students can check the status of items received in their application status portal as often as they would like.

 
Step 6

 

Step 6: Attend New Student Orientation

Orientation is mandatory for all new freshmen and transfer students entering Hilbert College. For more information and to register for New Student Orientation, please visit our Orientation page. 

Register for Spring New Student Orientation

Questions/concerns? Please contact Alex Gill, Director of Student Involvement at agill@hilbert.edu.

 

 
Step 7

 

Step 7: Medical, Contact, & Services Forms

For questions about immunization requirements, insurance information, or any other health and wellness questions, please visit our Health and Wellness page or contact the Office of Student Life by phone at 716-926-8793 or by e-mail.

Step 7a: Submit Medical Forms  Mandatory

Please read through the following links carefully and be sure to submit ALL required documentation as early as possible. All forms are due by August 1st for Fall and January 1st for the spring semesters.

Health insurance is MANDATORY for on-campus students and are required to show proof of personal health insurance prior to moving into the residence halls. While Hilbert does not offer health insurance plans, students can view available plans through the Individual Marketplace as a result of the Affordable Care Act. For more information on the Marketplace options available to you, please navigate to https://nystateofhealth.ny.gov/ and click on “Get Started.”

Students will not be allowed to move in to their residence hall until they have submitted all required health forms.  

Student Medical Forms

Step 7b: Submit Emergency Contact Forms  Mandatory

Please read through the following links carefully and be sure to submit ALL required documentation as early as possible. All forms are due by August 1st for Fall and January 1st for the spring semesters.
Emergency Contact Form

Step 7c: Student Services Forms  Optional

Hilbert College makes several services and resources available to support the educational process of all students. From academic services and help in the classroom to the counseling and career development, Hilbert College is committed to serving the needs of all students.

Completing the following forms allow us to custom tailor our services to your needs and ensure that you receive the best educational outcomes!

Disability Services Form  Mental Health Form

Should you have any questions before completing these forms, please contact the Office of Accessibility Services at 716-649-7900, ext. 260 or by email.

Student Athletes

Medical
All student-athletes are required to provide an updated physical, detailed medical history, immunization records, and Sickle Cell trait test results for athletic participation. Please note your updated physical cannot be more than six months before your first date of athletic participation, AND all forms must be submitted prior to the first practice. 

You must submit medical forms to the Office of Student Life via the  Health & Wellness page. 

Athletic department forms will be submitted through FrontRush and Sportsware. Instructions for setting up your accounts for athletics will be emailed to your Hilbert email address during the summer.

If you have been in contact with one of our coaches you should have received an email with instructions for completing the necessary paperwork.  If you have not received an email, please contact the coach and they would be happy to help!

NCAA Participation
Student-athletes are also required to register for the portal for NCAA participation. For questions, please contact your coach. 

Domestic Students (Free) International Students ($75)

 

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For accessibility help, contact Debra McLoughlin at dmcloughlin@hilbert.edu or call (716) 926-8826.
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