Residence Policy
All undergraduate students are required to live on campus during their first 3 years, equivalent to six semesters of attendance. Hilbert College’s residency requirement is derived from national statistics that demonstrate students who live in on campus in residence halls benefit in a multitude of ways, including:
- Positive interactions with other students who share similar and different interests;
- Engagement with other students through study groups and academic support resources and networks;
- Development of friendships easily and quickly;
- Participation in on-campus social and student programming opportunities;
- Increased interaction with faculty and residential staff; and
- Greater satisfaction with the overall Hilbert experience.
A student may request an exemption from the residency requirement if they meet one of the following:
- Students live full-time with a parent, legal guardian, or College-approved family member at the primary residence of the parent, legal guardian, or College-approved family member within 35.0 driving miles of Hilbert College. A College-approved family member is defined as a grandparent, aunt, uncle, brother, sister or cousin. Approved family member must be at least 25 years old.
- Student is an incoming transfer student with at least 60 college credit hours and is at least 21 years of age.
- Student is at least 21 years of age before the start of the semester.
- Student is married and provides proof of marriage certificate.
- Student is a veteran and provides proof of military service.
- Student has dependent children.
- Student is an international student living with a verified host family.
- Student is financially independent as determined by the student’s FAFSA application.
- Student has a medical, religious, or well-being housing need that cannot be reasonably accommodated by Hilbert College.
- Student has a well-documented, extenuating circumstance not covered in any of the above exemptions.
The Dean of Students or their designee will review all requests for exemption from the residency requirement. Returning students interested in submitting a request for exemption must do so by April 1st for the upcoming Fall semester. New students must submit their request for exemption at least 30 days before Hilbert College’s official move in date. Students submitting a request for exemption are encouraged to meet with the Office of Financial Aid to understand how living off-campus could impact any financial aid or scholarships awarded.
Students must comply with Hilbert College’s residency requirement unless a request for exemption has been approved. Alternative arrangements for housing, including a lease commitment, will not be considered sufficient reason for approval of the exemption request. If a student’s request for exemption is denied and the student fails to complete a housing form, the Office of Residence Life will assign the student to on-campus housing, and the appropriate charges will be added to the student’s bill.
Students aged 23 and over at the start of the academic year who choose to live on campus may reside only in on-campus apartment housing on a space-available basis. Graduate students may request on-campus housing and these requests will be considered after all undergraduate students are placed.
Students dismissed from on-campus housing for disciplinary reasons and students on probation or parole for misdemeanor or felony offenses are not eligible to live in on-campus housing. Students are required to notify the Office of Residence Life within 48 hours of a change in circumstances that would affect their eligibility to live on campus. Students who fail to notify the Office of Residence Life within the stated timeline will be subject to Hilbert College disciplinary action.
Residence Policy Appeal Form
Residence policy appeals are reviewed by Residence Life and the Dean of Students. Decisions are final. Appeals may require extensive documentation.
Residence Policy Appeal Form
Approved on 5/10/2024