Contact Us

Have a question for the Student Records Office? Contact us.

Franciscan Hall, First Floor
Office: 716-926-8830
Fax: 716-649-1152

Katelyn Letizia
Katelyn Letizia
Kaitlyn Haskins photo
Kaitlyn Haskins 
Assistant Registrar

Student Records Office Hours

Monday: 8:30 am - 5:00 pm
Tuesday: 8:30 am - 5:00 pm
8:30 am - 5:00 pm
Thursday: 8:30 am - 5:00 pm
 Friday: 8:30 am - 4:30 pm

Please note: hours are subject to change during periods of registration and the summer months.

Course Schedule & Registration Information

To Register Online

Important Reminders:  Student's must meet with your advisor to gain permission to register. Additionally, your registration is not official until your advisor approves your schedule after you have submitted your courses. Student Records will not turn on or approve a student's schedule on behalf of an advisor. 

To register log on to your Self Service account.   Click the Login button on the upper left of the window.  Logon with your network username, for example, , and your network password. 

  1. Select the Register tab.
  2. Select the Traditional Courses menu item.
  3. Select the Period for which you want to register.
    • If the status for the period is OK to register, select the Period and continue with the registration process.
    • If the status for the period is NOT OK to register, you are not authorized to register for this Period at this time. You can contact your advisor for more information.
  4. Follow the registration process.

After your on-line registration is submitted, your schedule will be forwarded to your advisor for approval.  While pending approval, your seat is saved in the class, but your registration is not complete until your advisor approves the class(es).  Not all on-line registered courses will be approved.  Please check your Self- Service account to see your registration approval status.  

Viewing Your Class Schedule

You can view a schedule of the classes for which you have registered, have been put on the waitlist, or have added to your shopping cart.

  1. Select the Classes tab.
  2. Select the Schedule menu item.
  3. Choose to view your schedule in a Text list, or within a calendar Grid.
  4. Choose the time Period for the schedule you want to view.
  5. Specify which courses you want to include in your schedule.
    1. Courses in your shopping Cart
    2. Waitlisted Courses

For instructions on how to use Self-Service, go to self-service on the Hilbert website and click the link for the Student User Guide.

Text Book Information

Textbook costs and book rental options for individual courses can be found at the Hilbert College Bookstore


Students may drop/add courses until the dates indicated in the Academic Calendar. To drop/add a course, a student may submit the request online and wait for advisor approval. Any course dropped within the published drop/add deadlines is removed from the student’s record.

Withdrawal Procedures

Official withdrawal from Hilbert maintains a student's good standing and eligibility for readmission. To officially withdraw, a student must secure a withdrawal form from the Student Records Office, complete and return the form, and fulfill all financial obligations with the business/finance and student finance offices.

Refund Policy for Withdrawal from the College

Refund of all tuition and fee payments other than non-refundable deposits, is only allowed for those students officially notifying the registrar of the college of their non-attendance prior to the end of the add/drop period. After the add/drop period ends, refunds or credit will be issued on cancellations, withdrawals or changes that have been properly filed in writing in the Office of the Registrar. The effective date of cancellations, withdrawals or changes will be the date on which the completed form is received by the registrar. The calculation of amounts of refund and credit due will be based on a refund schedule published in the college catalog.